Inventory management has been a fundamental part in stock management and monitoring. Different people have done it in various ways using different devices; one of the common ways being manual stock inventory which involves using spreadsheets or writing in a stock book. However, this has proven challenging where stock is in large numbers and is being handled by more than one person. The challenge has pushed business owners to look for better and simpler ways to track and control stock that is adequately effective. With the evolving stock inventory world came the Barcode Stock System.
A barcode is basically a machine-readable representation of individual information in alphanumeric characters which is coded in bars and spaces, parallel to each other. The barcode was first created in the early 1950s aiming at creating a system that would automatically read the product information on checkout. There was the invention of bull’s eye and linear codes which were widely used in the early 1970s in supermarkets. Unfortunately, the bull’s eye code was laid off after it was noticed that extra ink stained the code and rendered it unreadable.
Since then, the linear code or bar code has been used in checkouts, with advancements being made from 1-dimensional codes which identified the product and it manufacturer only. There are over thirty known barcodes presently in use, which a user can modify to hold the needed information and come in 2 dimensions too. Barcodes are now used in creating and monitoring inventory systems in that, barcode identifiers are created for individual products. The barcodes are then scanned at checkout using a reader and the information embedded on the code is updated into the system and the inventory system gets to automatically update itself.
Factors considered when adopting a barcode system
Identifying barcode standards
This involves identifying industry-specific barcodes and the size required.
Defining barcode uses
Especially for the manufacturers and processors, defining the use of an asset or good helps evaluate the final cost of the end product. Such as goods bought to resell or goods bought for use.
Choosing barcode data
This is the data that will be embedded into the code concerning a certain item.
Selecting hardware and software
It is crucial to choose software and hardware that integrates and is easy to use.
Benefits of using Barcode Stock System
Creates perpetual inventory counts.
Controlling safety stock levels.
Determining the economic order quantity.
A deviation management system process addresses a specific problem faced by an enterprise. A hybrid or paper-based system that contains multiple disconnected processes also faces a significant challenge at enforcing consistent incident response. The scope of a deviation is often concentrated on a singular event and not a series of separate events over some time. For example, a deviation may result from a change in workload or a change in user input. In either case, the deviation represents an unauthorized change to the system.
A deviation occurs when a process is designed in a way that makes it inherently vulnerable to errors. These errors can result in a wide range of problems, including interruptions, data loss, information corruption, and user dissatisfaction. Changes to any process – from the user input to the physical hardware – can introduce deviations, depending on the nature of the change. These changes can also occur accidentally. An enterprise deviation management system monitors these events and tries to correct them before they cause severe problems.
The first step in any deviation management system is defining the root cause. It is here that IT professionals specialize in finding the root cause of the deviation and working with the appropriate personnel to make the necessary adjustments. While all of this may sound very complicated, there are many components involved. The first component is defining the scope of the project. Different projects have different needs when it comes to IT support and service. Root cause definitions for every project vary based on the size and complexity of the project.
Another important component of a deviation management system is the implementation stage. This stage involves identifying the root causes and implementing solutions to address those causes. During the implementation stage, the IT team should also discuss what will happen to the LSCs if they persist. If the root cause of the problem is found during the implementation stage, the IT services team will likely need to change how they do business to accommodate the changes.
Once a deviation has occurred, some areas of the operations will need to be investigated. The first thing that will need to be determined is why the deviation occurred. This is a more complex area than just “the root cause.” The root cause will usually be related to human error, poor design, or a combination of both. Once the root cause has been determined, then the next step is to try and figure out how to fix the deviation.