Fujitsu scanners make excellent business-focused models that help companies achieve their goals. Those that deal with mountains of paperwork can benefit immensely from the introduction of a scanner to the office. In no time at all, the business will be able to achieve the following:
Reduce Storage Costs
Documents can pile up and occupy large spaces. Given the high cost of rent, it doesn’t make sense for businesses to pay so much just for paper to sit still. Digitizing these will help them keep copies forever while emptying the storage rooms. They can use these empty spaces to expand their offices instead without paying additional rent. They could hire more people and equip the rooms with desks and computers. They can serve more customers and take on more projects. The potential savings can be immense and the rise in revenue could also be substantial.
Increase Document Security
Paper-based documents are harder to secure. If these contain sensitive information, then you would need to hire a guard to watch over them 24/7. Otherwise, someone could just break into your offices and steal the papers. On the other hand, digitized documents can be encrypted with only those who have access to them given the password. They can be converted into a format that resists editing. This should prevent tampering and ensure that the original contents will always be there.
Boost Access Speed
In a massive storage room, it can be difficult to look for a single document containing the information that you need. When it digitized form, search and retrieval will go much faster. Just enter keywords and you can get your results in seconds. This will help employees work more productively when dealing with old documents.
Ensure Document Mobility
People who work remotely may need to access certain documents far away from the office. Sending them the papers in a timely manner can be next to impossible if the need is urgent. On the other hand, scanning and attaching the files to email can take only a few minutes. They can get it on their phones or computers right away wherever they may be.
Protect Against Disasters
Paper documents are prone to damage. Discoloration and material degradation are only going to get worse over time. Disasters can also strike such as floods and fires. These can be lost forever unless they are digitized throughout Fujitsu scanners. The files can have copies in multiple locations, such as in the cloud, so that they can survive even if the main servers are destroyed.