Regardless of what industry you’re in, your prospective customers are constantly trying to figure out what you’re all about. They’re constantly making assumptions about you based on your characteristics and behaviors. One of the ways in which you’re able to make this type of an impression is through the creation of your Business Voicemail Recording. There are several things you can do here to make sure that you’re making a great impression here.
Create a Short Greeting
When someone takes the time to listen to your voicemail greeting they do so with the intention of leaving you a message. You don’t want to make them listen to you ramble on here. Instead, create a clean, professional, short greeting. If you feel that your callers will need more specific information, direct them to where they can locate this information on your website.
Limit Ambient Noise
You don’t want to let the noise in the background (e.g. kids arguing in the distance, clinking of glasses, restaurant chatter) distract from your message. Doing so could result in your clients receiving the wrong message. Instead, make sure that you choose a quiet place that’s free from interruption so your words are the only thing your caller hears.
Write Your Voicemail Message Down
Once you’re ready to record your voicemail recording you should have a script written down that includes something that personalizes the greeting (e.g. your mission statement, some fun personal details, a favorite quote). This will serve as a guide for you as you make your recording but you don’t want to read it verbatim or you’ll sound robotic.
Smile Throughout Your Greeting
To make a positive impression on your callers you need to smile while recording your voicemail message. This is important because research shows that how we speak is affected by whether or not we’re smiling. Not only will your listeners be able to tell if you’re smiling but they’ll also notice what the true intent behind your smile is.
Update Your Voicemail Frequently
Once you’ve managed to create a professional voicemail greeting your job isn’t over. You need to update it frequently to keep it fresh. This is especially important if your clients call you on a regular basis.
The Bottom Line
You have lots of opportunities for your business to make a first impression. Your Business Voicemail Recording is just one of those opportunities. Make sure that you take advantage of this opportunity to leave your customers with the right impression. Regardless of what you do here, your callers are going to make inferences on you but by taking these tips into consideration you’ll leave the right impression so take time to invest yourself here.